Instructions for authors

HIV & AIDS Review is the official journal of the Polish AIDS Research Society (PTN AIDS). It is published quarterly. HIV & AIDS Review publishes several types of paper: original papers, preliminary communications, epidemiology - population studies, psychological and socio-medical aspects of HIV and AIDS, educational aspects, patient-physician relationship, conference or workshop summaries, product investigations - scientific evaluations on medical and pharmaceutical products, case reports, letters to the Editor, reviews and special reports. A limited number of articles either by invitation or following your suggestions will be of a more "tutorial" format written by experts for scientists seeking introduction into or clarification on some important issues in HIV-related research areas.

The Editorial Board of HIV & AIDS Review takes under consideration for publication original articles with the understanding that neither the manuscript nor any part of its essential substance, tables or figures have been published previously in print form or electronically and are not under consideration by any other publication or electronic medium. This restriction does not apply to abstracts or press reports published in connection with scientific meetings. Copies of any closely related manuscripts should be submitted to the Editor along with the manuscript that is to be considered by HIV & AIDS Review.

HIV & AIDS Review discourages the submission of more than one article dealing with related aspects of the same study.

Each submission should include the statement signed by the first author that the work has not been published previously or submitted elsewhere for review and a copyright transfer.

Journal in selected situations allow the author(s) to hold the copyright but only and always with the consent obtained from the Owner of the journal. The author should ask the Editor-in-Chief for such consent.

Accepted papers are published in the following journal sections:
original papers (not more than 10 pages)
review articles (not more than 8 pages)
preliminary communications for rapid communication of preliminary data (not more than 4 pages)
technical notes ( not more than 2 pages)
letters to the Editor for comments on recent articles (not more than 1 page)
case reports (not more than 8 pages)

When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the Helsinki Declaration of 1975, as revised in 2000 (concerning the ethical principles for the medical community and forbidding releasing the name of the patient, initials or the hospital evidence number) and with the ethical standards of the responsible committee on human experimentation (institutional and national). The authors presenting case studies are obligated not to disclose patients' personal data. Regarding photographs, in case of any doubt that the picture inadequately protects the patient's anonymity his consent is required for publication.
Papers describing animal experiments can be accepted for publication only if the experiment conforms to the legal requirements in Poland as well as with the European Communities Council Directive of November 24, 1986 or the National Institute of Health Guide (National Institute of Health Publications No. 80-23, Revised 1978) for the care and use of Laboratory Animals for experimental procedure. Authors must provide a full description of their anesthetics and surgical procedures.

Authors are expected to describe sources of the research funding, a role of the potential sponsor in planning, executing and analysis of the study, and the influence (bias) the funding organization had on the content of the article. Other relationships (such as employment, consultancies, stock ownership, honoraria, paid expert testimony) providing potential sources of conflict of interest in relation to the submitted article should also be revealed.

Each author is required to declare his or her individual contribution to the article: all authors must have materially participated in the research and/or article preparation, so roles for all authors should be described. The statement that all authors have approved the final article should be true and included in the disclosure.

Received manuscripts are first examined by the HIV & AIDS Review editors. Manuscripts with insufficient priority for publication are rejected promptly. The registered manuscripts are sent to 2-3 independent experts for scientific evaluation.
HIV & AIDS Review uses a double-blind review process in which authors do not know the identity of their reviewers, nor do the reviewers know the identities of the authors. Submitted papers are accepted for publication after a positive opinion of the 2-3 independent reviewers. The evaluation process usually takes 1-3 weeks.

Submission to HIV & AIDS Review proceeds totally online and you will be guided stepwise through the creation and uploading of your files. The system automatically converts your files to a single PDF file, which is used in the peer-review process.

Article structure
Original papers should be organized in a standard form with separate:
• Title
• Abstract (200-250 words, structured) and Key words
• Introduction
• Material and methods
• Results
• Discussion
• Conclusions
• Disclosures and acknowledgements
• References

Case studies should be divided to the following sections:
• Title
• Abstract (150-200 words, structured) and Key words
• Introduction
• Case description
• Conclusions
• References.

Review papers should be divided to the following sections:
• Title
• Abstract (200-250 words) and Key words
• Introduction
• Aim of the work
• Brief description of the status of knowledge
• Conclusions
• References.


Abstracts for Original Articles should be structured, structured words and should consist of four paragraphs labeled: Introduction, Material and methods, Results, Conclusion. Each section should begin on a new line and briefly describe, respectively, the purpose of the study, how the investigation was performed, the most important results and the principal conclusion that authors draw from the results.

Key words
Author need to provide a maximum of 5 keywords from the Medical Subject Headings [MeSH] catalogue of the Index Medicus.

Define abbreviations that are not standard in this field in a footnote to be placed on the first page of the article. Such abbreviations that are unavoidable in the abstract must be defined at their first mention there, as well as in the footnote. Ensure consistency of abbreviations throughout the article.

Footnotes should be used sparingly. Number them consecutively throughout the article. Many word processors build footnotes into the text, and this feature may be used. Should this not be the case, indicate the position of footnotes in the text and present the footnotes themselves separately at the end of the article.


Tables should be numbered according to their sequence in the text. The text should include references to all tables. Each table should be provided in a separate file.


- The desired position of the figures and tables in the text should be indicated in the left margin.
- When possible, group several illustrations on one block for reproduction; figures and photographs should be attached as separate printouts (in the electronic version, as separate files); figures should be saved in one of the following formats: .cdr, .tif, .jpg, .ai, .bmp or .eps. Photographs sent in the electronic form should be of the resolution of 300 dpi and in .tif or .jpg format. Do not place figures and photographs in MS Office files. Like all other figures, block should be prepared within a rectangular frame to fit within a single or double column width of 84 and 174 mm, respectively, and a maximum page height of 226 mm.
- Each figure should include scale magnification bar; do not use magnification factors in the figure legends.
- All figures, whether photographs, graphs or diagrams, should be numbered consecutively throughout.

Citation in text
Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Any references cited in the abstract must be given in full. Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. If these references are included in the reference list they should follow the standard reference style of the journal and should include a substitution of the publication date with either 'Unpublished results' or 'Personal communication'. Citation of a reference as 'in press' implies that the item has been accepted for publication.

Web references
As a minimum, the full URL should be given and the date when the reference was last accessed. Any
further information, if known (DOI, author names, dates, reference to a source publication, etc.),
should also be given. Web references can be listed separately (e.g., after the reference list) under a
different heading if desired, or can be included in the reference list.

References in a special issue
Please ensure that the words 'this issue' are added to any references in the list (and any citations in
the text) to other articles in the same Special Issue.

Reference formatting
References should not exceed 30 items in the case of original articles, 50 items for review articles, and 20 items for case reports. The recommended style for references is of Index Medicus/NLM:( Reference items should be put in a list according to the order in which they are cited in the text. Each item should contain the following: a) surnames and first letters of names (without a dot) of all authors when there are six or fewer; when there are seven or more, list the first three, then „et al.”; b) full title of the paper in original (capital letters should not be used at the beginning of each word, only the first word should begin with a capital letter); c) abbreviated name of the journal in which the paper was printed in the form specified by Index Medicus; and d) year of publication, volume, full numbers of the first and last pages of the cited passage.
If the cited work is available only online, the DOI numer should be given, and in the case of lack thereof - URL with access date.

Reference to a journal publication:
Nightingale VR, Sher TG, Mattson M, Thilges S, Hansen NB. The effects of traumatic stressors and HIV-related trauma symptoms on health and health related quality of life. AIDS Behav 2011; 15: 1870-1878.
Reference to a book:
Strunk W, White EB. The Elements of Style. 4 ed. Longman, New York 2000.
Reference to a chapter in an edited book:
Mettam GR, Adams LB. In: Jones BS, Smith RZ (eds.). Introduction to the Electronic Age, EPublishing
Inc., New York 2009, pp. 281-304.
Reference to a conference:
Heidemann J, Ye W, Wills J, Syed A. Research challenges and applications for underwater sensor networking. In: Proc. IEEE Wireless Communication and Networking Conf., 2006.

Corrections to the proofs should be restricted to printer’s errors only; other alterations will be charged to the authors. In order to maintain rapid publication, proofs should be returned within 48 hours, preferably by e-mail, fax or courier mail. If the Publisher receives no response from the authors after 10 days, it will be assumed that there are no errors to correct and the article will be published.

Copyright: ©Polish AIDS Society. This is an Open Access journal, all articles are distributed under the terms of the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0) License (, allowing third parties to copy and redistribute the material in any medium or format and to remix, transform, and build upon the material, provided the original work is properly cited and states its license.
The rights to the article are usually transferred by the authors to the owner of the journal, who makes it available under the Creative Commons license. However, if the author does not want to transfer the copyright to the publisher, he/she may contact the editorial office and set separate rules - under which the editorial office may publish an article in the journal. For the detailed information, please contact with editorial office. Article Processing Charge (APC)
HIV & AIDS Review. International Journal of HIV-Related Problems is an open access journal freely available to all readers. To publish in HIV & AIDS Review. International Journal of HIV-Related Problems, the author or authors of the submitted and accepted articles are obliged to pay an article processing charge (APC).
The APC only applies if the article is accepted for publication after peer-review and possible revision of the manuscript. There are no other

The APCs for all accepted for publication articles are as follows:

Standard track:
Poland: 1700 PLN, 23% VAT included

Rest of the world: 370 EUR

Accepted articles will not be published until payment has been received. Refunds are not possible once article has been published.
On-line payment can be made after logging to the Editorial System.
An invoice will be issued after the payment has been credited to our account. Termedia sp. z o.o. does not pay bank transfer costs.
Online payments are the preferred way of payment. However, if this is impossible, payments can be made directly to the following bank accounts:
Payment in EUR:
PL 21 1090 1359 0000 0001 0601 0708
Termedia sp. z o.o.
ul. Kleeberga 8
61-615 Poznań
Santander Bank Polska S.A.
- amount: 450 EUR (900 EUR for fast-tracking publication)
- title: Publication fee for ARTICLE-SIGNATURE
Payment in PLN
PL 61 1090 1359 0000 0000 3505 2645
Termedia sp. z o.o.
ul. Kleeberga 8
61-615 Poznań
Santander Bank Polska S.A.
- amount: 2160 PLN (4320 PLN for fast-tracking publication)
- title: Publication fee for ARTICLE-SIGNATURE
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